Free Tool

What is your admin overhead actually costing you?

Most Nashville business owners underestimate how much repetitive admin work costs them every month. Fill in three numbers to find out — and see what AI could realistically save.

Scheduling, follow-ups, data entry, intake forms, invoicing, answering the same questions over and over.
2 people
1 person10 people
Be honest — include the little stuff that adds up (checking voicemails, copying data between systems, chasing approvals).
10 hrs/week
2 hrs40 hrs
A quick estimate: take their annual salary, add ~30% for benefits/overhead, then divide by 2,080. Most Nashville SMB staff run $20–$45/hr fully loaded.
$28/hr
$15/hr$75/hr
Your Numbers

Here's what that admin work is costing you

$2,240
Admin cost / month
$26,880
Admin cost / year
$1,680
Est. monthly savings
$20,160
Est. annual savings
Current admin spend (monthly) $2,240
Estimated AI savings (75% of automatable work) $1,680
Remaining cost after automation $560

Estimate assumes ~75% of repetitive admin tasks are automatable — consistent with industry benchmarks for service businesses. Actual results vary by workflow complexity and industry.

Want to know exactly what's automatable in your business?

These numbers are based on averages. In a free 30-minute call, I'll look at your actual workflows and give you a specific ROI estimate — no generic playbook, no commitment.

How this estimate works

This calculator uses your team size, hours, and fully-loaded hourly cost to compute total admin spend. The savings estimate assumes 75% of that work can be automated — a conservative figure based on McKinsey research showing 60–80% of routine, rule-based tasks are automatable in service businesses. The remaining 25% accounts for work that requires human judgment, relationships, or complex decisions that AI shouldn't handle. Your actual percentage depends on your specific workflows — which is exactly what a free discovery call is designed to figure out.